Tourism & Events Committee Meeting
The Tourism & Events Committee is a committee of the Westmont Chamber of Commerce and Tourism Bureau, which serves as a resource group to plan events. Key annual events include:
- Golf Outing
- Westmont Pets in the Park
- Westmont Holly Days
- Westmont Winter Ball
Here is the March 14th Tourism and Events Committee meeting agenda:
1. Agenda Additions & Minutes ReviewAre there any additions to the proposed agenda?
January 11, 2024 Minutes approved?
2. New Business
3. General Announcements
4. Additional BusinessIs there any additional new business to address?
5. Next Meeting/Adjournment The next TEC meeting is scheduled for Thursday, May 9, 2024 at 10:00 AM via a hybrid meeting, in-person at Westmont Centre and via Zoom.
Westmont Chamber of Commerce and Tourism Bureau
Tourism & Events Committee Meeting
Thursday, March 14, 2024 at 10:00 AM
Join Zoom Meeting
https://zoom.us/j/91994202704?pwd=RU52WXZtakxnbkU2MnV3TzBEcitwUT09
Meeting ID: 919 9420 2704 Passcode: 318804
Dial by phone +1 312 626 6799
Tourism & Events Committee Meeting
Thursday, March 14, 2024 at 10:00 AM
Join Zoom Meeting
https://zoom.us/j/91994202704?pwd=RU52WXZtakxnbkU2MnV3TzBEcitwUT09
Meeting ID: 919 9420 2704 Passcode: 318804
Dial by phone +1 312 626 6799
Agenda
1. Agenda Additions & Minutes ReviewAre there any additions to the proposed agenda?
January 11, 2024 Minutes approved?
2. New Business
- Winter Ball Event – Saturday, January 20, 2024 - Hilton
- Financial (see attached)
- Net Income Goal = $10,970; Actual = $12,376.25
- Attendance: Goal 150; Actual 105
- Live Auction: Goal $1,000; Actual $1,650
- Silent Auction Baskets: 50 baskets; Goal $4,080; Actual $4,930
- 50/50 Raffle Ticket Sales: Net Income Goal $750; Actual $1,020
- Entertainment: DJ James Mastrino
- Coat Check to benefit WCCEF: $66.58
- Committee Remarks
- Great event!
- Seamless pivot from Marquis to ballroom
- For the Live Auction, send out prizes beforehand to get interests on items to add
- It did seem like people were leaving earlier than usual so consider having activities/contests throughout the event
- 2024 Golf Outing
- Date – June 14, 2024
- Twin Lakes Golf Club
- Budget
- Golfers Fee $55 to $60
- Food cost increasing
- Club golf fee will remain the same
- Income Goal $3,000
- Expense Goal $1,000
- Net Income Goal $2,000
- Lunch options
- Sandwich, Chips, Can of Soda
- The Deli at 700 – 3 sandwich options, labeled, checking price (inclusive)
- Turkey, Ham, Vegetarian
- To be delivered
- Notify Hania by June 11th the food count
- Sandwich, Chips, Can of Soda
- Sponsorships (see attached)
- Event Volunteers
- 2024 Pets in the Park – September 14, 2024, rain date September 15, 2024
- Vendors
- Sponsors
- Entertainment
- Dave Dinoso
- Downers Grove Park District – Lyman Park
- Dance Studios
- Other performances
- Talks?
- Contests?
- Demonstrations?
- Microphone set-up and speakers
- Marketing
- 2025 Winter Ball Date
- Upcoming WCCTB Events
- Economic Outlook Luncheon/Expo, April 4, 2024
- Ribbon Cutting Ceremony for Interiors by Mary Susan, April 11, 2024
- Ribbon Cutting Ceremony for Style 95 Barbershop, April 18, 2024
- Westmont Community Awards Dinner, April 29, 2024
- Business After Hours – Salt Creek Ballet, May 8, 2024
- WCCTB Membership Huddle – May 15, 2024
- Westmont Community Golf Outing, June 14, 2024
- Pets in the Park, September 14, 2024
3. General Announcements
4. Additional BusinessIs there any additional new business to address?
5. Next Meeting/Adjournment The next TEC meeting is scheduled for Thursday, May 9, 2024 at 10:00 AM via a hybrid meeting, in-person at Westmont Centre and via Zoom.
Tourism & Events Committee Meeting
Date and Time
Thursday Jan 9, 2025
10:00 AM - 11:00 AM CST
Second Thursday of every other month
Location
Hybrid meeting. Westmont Centre, One South Cass Avenue, first floor conference room
and Join Zoom Meeting
https://us06web.zoom.us/j/91994202704?pwd=RU52WXZtakxnbkU2MnV3TzBEcitwUT09
Meeting ID: 919 9420 2704 Passcode: 318804
Phone: 312 626 6799 US
Fees/Admission
No fee
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